Privacy Policy

Privacy Policy

Mallasajjan.org & Online Payment Services (BillDesk)

1. Introduction

This Privacy Policy explains how M.V.A.S. Samsthe, Dharwad (“we”, “our”, “us”) collects, uses, stores, and protects your personal information when you visit mallasajjan.org or make fee payments through BillDesk. By using our Website or online payment facility, you agree to the terms described in this Privacy Policy.

2. Information We Collect

We may collect the following types of information:

2.1 Personal Information
  • Student’s name
  • Parent/guardian name
  • Admission number / roll number
  • Class, section, and student details
  • Mobile number
  • Email address
  • Address (if provided)
2.2 Payment Information

When paying fees online:

  • Transaction ID
  • Payment reference number
  • Amount paid
  • Date & time of payment
  • Payment mode (UPI / NetBanking / Card / Wallet)
  • Bank details as shared by BillDesk for confirmation

Note: We do NOT store credit card, debit card, UPI PIN, CVV, or any sensitive bank details.

2.3 Technical Information

Automatically collected:

  • IP address
  • Browser type
  • Device information
  • Website usage logs
  • Cookies (if enabled)

3. How We Use Your Information

Your data is used for the following purposes:

  • To verify student identity and process fee payments
  • To issue receipts and payment confirmations
  • To update student fee records
  • To communicate important notifications
  • To improve Website performance
  • To comply with legal/statutory requirements

We do not sell, rent, or trade your personal information.

4. BillDesk Payment Gateway

When you make online payments, BillDesk may collect and process certain payment-related information.

4.1 What BillDesk Receives
  • Basic student/payment details submitted by you
  • Amount and purpose of payment
  • Payment mode and bank details required for processing
  • Billing information (if applicable)
4.2 What We Receive from BillDesk
  • Confirmation of payment
  • Status of transaction (Success / Pending / Failed)
  • Transaction reference numbers
  • Limited bank information (such as payer name, bank, last 4 digits of account/card in some cases)
4.3 BillDesk Responsibility
  • BillDesk follows RBI/PCI-DSS security standards
  • BillDesk is responsible for safeguarding sensitive financial details
  • We do not control BillDesk’s security measures or policies

Please refer to BillDesk’s privacy policy for more information.

5. Cookies

We may use cookies to:

  • Improve user experience
  • Track site usage
  • Help website functionality

You may disable cookies in your browser, but some features may not function properly.

6. Sharing & Disclosure of Information

We may share data only in the following situations:

  • With BillDesk for processing online payments
  • With statutory/regulatory authorities if legally required
  • With internal staff for updating student fee records
  • With service providers for IT/technical support (if any)

We never share your information for marketing or commercial purposes.

7. Data Storage & Security

We follow reasonable security practices to protect your information, including:

  • Secured servers
  • Limited access only to authorized staff
  • Encrypted payment processing through BillDesk
  • Regular monitoring of website systems

However, no online system is 100% secure, and we cannot guarantee absolute protection against cyber risks.

8. Retention of Information

We retain student and payment records only as long as necessary:

  • To provide services
  • To maintain accurate school records
  • To meet legal and audit requirements

After this period, data may be securely archived or deleted.

9. Your Rights

You may request:

  • Correction of incorrect information
  • Clarification on data usage
  • Limited data update (where permitted)
  • A copy of your payment receipt or transaction details

For any data-related request, contact us.

10. Third-Party Links

Our Website may contain links to third-party websites (e.g., BillDesk). We are not responsible for the privacy practices of external sites.

11. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on the Website, and continued use of services implies acceptance of the updated policy.

12. Contact Information

M.V.A.S. Samsthe
Location: Maratha Colony, Dharwad, Karnataka
Email: contact@nullmallasajjan.org
Phone: (0836)2790127, 6362038288